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Draft agenda for July 15 NCF board meeting

New Church Family -- Tentative Agenda for Board of Directors Meeting -- Noon, July 15 (postponed from July 8), 2018

Expanded agenda

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of prior meeting’s minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report – gutter cleaning, parking lot cleaning, parking lot re-striping
9. Old Business

a. Report on Baseball Outing June 28
b. Update on Prayer Garden
c.Update on cookbook project

d. Update on board member photos

e. Update on tree work

f. Raffles

G. Sunday speaker for July 15 or a new date

h. Parking lot use proposal --update

i.  Facebook Group -- recommendations for possible revision of guidelines for membership. Such issues as:

1) Should we require applicants to answer a question(s) that will help us to understand their interest in our group? Possible questions:

◼ Why do you wish to join this group?
◼ New Church Family is a welcoming church – what does that mean to you?
◼ Are you or do you have friends or family members who are supportive of the
LBGTQ community?

2) Should we accept recommendations for membership or require that an applicant
make the request themselves? If we receive recommendations should we notify the
person making the recommendations that we do not accept new members that way
unless under certain conditions?

3) Are there any “red flags” that might indicate a membership should not be approved?

◼ The applicant is a member of a large number of other groups – perhaps indicating
they might be joining the group for marketing purposes.
◼ A review of the applicant’s Facebook site does not appear to deal with or support
LBGTQ ideals.
◼ The applicant is not a “friend” with any current member of the group or member of
the New Church Family congregation.

4) If the application is not approved should we send a message to the person to indicate
why? Who will write such a message? Or should we just ask for more clarification
so we can feel comfortable that the applicant is compatible with our group?

5) How long should it take for us to respond to a request to join?

6) Who should be responsible for making the join/no join decisions?

10. New Business
a. Report on CanCommunity Health Barbecue June 24
b. Need to purchase new American Flag
c. Board availability for meetings in August

11. Set date for next Board Meeting (August dates = 5, 12, 19, 26) (September 2, 9, 16, 23, 30)

12. Adjournment and prayer

NCF Board Meeting Minutes -- May 13, 2018 (draft)

New Church Family -- DRAFT - Minutes of the Board of Directors Meeting
May 13, 2018

(compiled by Dave McBride)

1. Call to order – Opening Prayer: The meeting was called to order by President Dave
McBride at 12:00 noon. Rev. Donna opened with prayer. Present at meeting were Board
members Dave M, Jeff D, Donna C, Gil J, and Char R. Others in attendance were Lois K.,
Jeff F., Russ V., Merrill H., and Tom B. Board members absent from meeting were Judy
O., Jerry N., and Jerry C.

2. The Agenda was reviewed and modified. Under New Business two items were added:
n. The Women’s Group
o. The Memorial Day Service
A motion to accept the modified agenda was made by Jeff D., seconded by Char R. and
passed by unanimous voice vote.

3. A motion was made by Char R. to accept the minutes of the prior meeting as presented,
seconded by Jeff D. and passed by unanimous voice vote.

4. The Pastor’s report was presented. A motion to accept the report was made by Jeff D.,
seconded by Char R. and passed by unanimous voice vote.

5. Presidents Report: Dave M. reported that since we often tend to focus on the number of
attendees from Sunday to Sunday, he took a look at just how many different family
members were being served over the course of a month. That number for April was 60.
Our church family, due to a variety of reasons, has many members who are not in
attendance every week of the month. Looking at the total number of different family
members who do attend over the period of a month helps us to realize how solid and
“healthy” our family is. Even the number 60 does not takes into account pastor visits,
counseling, and phone calls that may serve other family members who may not even
make it to church at all in a given month. The was brief discussion regarding this new
measure. No vote was required.

6. Vice President’s Report: Char reported that she, with the assistance of Frank O., had
completed the first phase of updating the limited records we keep for our members and
visitors. The data she was obtained will now be updated to the computer record. She is
now moving to next phase which involves identifying voting members who have not been
involved with the church for a considerable time to determine how those members would
like to define their relationship with the church – continue as a full voting member,
continue as a member but without voting status, or continue a just a friend-guest-visitor
The purpose of this second phase is to ensure that the eligible number of voting
members at any congregational meeting includes only members who remain active with
the church in one manner or another.

7. Jeff D. presented the Treasurer's Report. After a brief discussion a mothing was made by
Gil J. to accept the report, seconded by Char R., and passed by unanimous voice vote.

8. Building Report – Dave M. reported that an exterminator was due for site review on 5/15.
Jeff D. raised a concern regarding the sprinkler system which has not been tested and
believed not in proper working order for a few years. Consensus was that the sprinkler
system does need to be checked out so we can determine what it might cost to restore it
to a useful condition in the event we do some landscaping. A question was raised about
the solar panels on our roof and it was explained the they are in use as a part of our hot
water system. There was no need to vote on these matters. The sprinkler system will be
discussed again at a future meeting.

9. Old business
a. Logo contest update: this is still pending – nothing new at this time

b. Flea Market Report – Over all the flea market sale netted about $275. If was felt that if
done again it would be wise to take enough tables to adequately display most of the
merchandise. Also, we should pick the other dise (west side) of the street so the sun
is not blinding potential customers as they try to look at what we have to offer.
Thanks to those who helped move the merchandise to the market site: Tom B., John
H., Dennis B., Jeff. F., and Dave M. Thanks also to Tom, Dennis, Jeff, and Dave for
“manning” the site during the sale.

c. Open Arms Mission Project: We had previously indicated that the church would be
making a contribution to this mission at some point in the year. Learning that May 14
was a deadline for making a contribution that would be automatically doubled in value
by another donor, the Board voted to have Jeff D. make a $100 contribution in the
name of New Church Family not later than May 14. Gil J. made a motion to do this,
seconded by Jeff D., which was passed by a unanimous voice vote.

d. A Christian Flag had been obtained and installed. Thank you, Jeff F.

e. Deland Pride – The Board is aware of this October event and will register at the
appropriate time.

f. Volusia Pride – date still unknown at this time but it was agreed that the church will
participate in both this Pride and DeLand. There was some concern that the two
Pride’s may not be coordinating date so as to avoid conflict, but if both are on the
same day NCF will be represented at both.

g. Keith’s Memorial idea: This is the idea of a wall display toward the back of the
sanctuary displaying pictures of previous members who have passed away. The
Board is still in need of a more detailed plan as to how this would look as well as a
champion who can see the initial project through to completion. No new information
at this time.

10. New Business

a. Upcoming events:
1) Luau Dance 5/18 discussed
2) Dinner River Cruise is set for June 7 (Thursday) at 4 pm. Reservations should be
made with Merrill H. or Dave M. Cost is $27/person.
3) NCF Baseball outing?? Thursdays in June – Tom B. agreed to try and determine a
good date for this outing and will announce it via Facebook and in church once set.

b. What is the Status of New photos for board members- Dave will speak with Bob A.

c. Annual Church Key review: A review of who has a church key was completed and it
was determined that all keys currently issued are to people who have a “business
reason” for having a key with the exception of three keys. A Board member will speak
with those who have a key who may no longer have a business reason to keep one.
This includes Teresa W., Jerry C. and Ron P. A follow-up report on this is needed at
the next Board meeting.

d. Should we have and special outdoor display for the Pulse Anniversary?? It was agreed
that we should and Jeff F. will get a banner made we can hang outside over our
entrance way.

e. Should the lone pine between our parking lot and the highway be removed??—It was
agreed that is should be so we will begin gathering information and present options at
the next meeting. Both cost and urgency will be considered. It was noted that FPL
should be contacted to see if they perceive the tree as a threat to power lines in a
storm – perhaps FPL will remove the tree.

f. Review of the offering procedure during service – It was agreed for now that the way
we have been receiving the offering should continue – that is to say we will no attempt
to pass the offering plate or pouch down the rows – we will continue to just have the
attendant hold on to the plate or pouch and reach toward each person to receive any

g. Review of current practice of sitting for all the singing except for the benediction song.
A member of the church thought that standing for one or more of the hymns/songs
might allow a more freer expression on the part of members of the congregation. We
were reminded that one of the issues with standing is that those who don’t or cannot
have difficulty in seeing the words on the screen. This was one of the reasons we
have been sitting more than what may have been the practice some time ago. The
option is there to stand if you wish and it is possible we will invite members to stand
more frequently especially for the last hymn before our benediction song.

h. Changes to our web site- This has become an outdated matter – the changes that
were made to the site several weeks (maybe months) ago are still in place. You are
encouraged to look at the site.

i. We noted the remaining Pastoral vacations for 2018 7/9-7/15 10/22-10/28

j. Tom C and Dean Steward were suggested as possible guest speakers for July 15 and
October 28.

NCF Board Meeting Summary -- April 8, 2018

By Board President Dave McBride)
The NCF board held its regular monthly meeting on April 8. Some noteworthy items from the meeting include:
 The church will participate in the weekly Volusia County Fairgrounds Flea Market on May 2nd. Friends can bring items to the church they wish to donate for the sale -- proceeds go to the church. A flea market team will coordinate transporting items to the sale as well as working the table during the event. If you wish to volunteer, please let a board member know.
 If you have visited the church in the evening for Game Night you may have noticed that our parking lot is again fully illuminated -- as well as our driveway sign.
 Wiley Lowe will be filling our pulpit on April 29 while our pastor is on vacation. (Wiley has more than 25 years experience as a youth minister and frequently speaks at youth rallies across the nation. He also officiates at weddings and funerals and hosts television programs. His partner, Swayne Parsons, is an event planner and radio DJ for WVYB.)
 The Board also voted to support the Open Arms International Mission Project with a Benevolence Fund donation later this year. Open Arms, a nondenominational Christian group, does medical fieldwork and operates an orphanage in Eldoret, in western Kenya. We learned about it through Rev. Troy Ray, former executive director of Halifax Urban Ministries. The NCF board also will give consideration to some other mission projects we might support in some small way.
 The Board voted to display a Christian flag for our flag pole.
 The church will also be participating later this year in DeLand Pride (Oct. 20) and Volusia Pride (date to be announced).
 The membership committee is in process of contacting members to update telephone and email information. Accurate information is necessary when the church needs to get in touch with members -- especially those who may not be able to attend regularly -- or to promote church events via email.
The next board meeting will be after Sunday Service on May 13. The meeting is open to all who wish to attend.

Meet the 2018 Board

To get to know the board, we have posted photos of them/ Check them out.

March 11 NCF Board Meeting Summary

The New Church Family Board of Directors held its regular monthly meeting on Sunday, March 11 following the morning worship service. After editing and reviewing the agenda for the meeting, the minutes of the previous meeting were approved. The Pastor’s, President’s, Vice President’s and Treasurer’s reports were reviewed and accepted. Vice President Char Rywant, as chairman of the membership committee, is looking to engage a few volunteers to help review current membership status and update addresses and phone numbers, as well as to look at avenues whereby the church can make itself more visible and relevant, especially to the high school and college age group as well as younger adults in general. The committee will also be looking at ways NCF can become visible to the thousands of people moving into Volusia Country each month. Read more: March 11 NCF Board Meeting Summary

Agenda for March 11, 2018 meeting of NCF Board

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of prior meeting’s minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report (Membership Committee)
7. Treasurer’s Report
8. Building Report
9. Old Business
a. Progress on Logo contest
b. Volunteer Groups
c. Tackling our Goals – Prioritizing and identifying leaders
1). What about the Flea Market idea?

10. New Business
a. Establishing a Prayer Group
b. Changes to our Web site
c. Pastoral vacations for 2018: 4/16-4/29, 7/9-7/15, 10/22-10/28
d. Pulpit supply for 4/22, 4/29, 7/15, 10/28
e. Office coverage for 4/17, 4/19, 4/24, 4/26, 7/10, 7/12, 10/24, 10/25
f. Phone coverage for 4/16-4/29, 7/9-7/15, 10/22-1/28
g. Keith’s “Alumni Chart” idea
h. Facebook Responsibilities
1) Handling requests to join the group
2) Should we ask qualifying questions in order to join the group
3) Procedures for editing/ removal of posts
4) Procedures for removing a person from group access
5) Board member guidelines for responding to or posting anything public regarding the church
i. Christian flag for flag pole
j. DeLand Pride
k. Volusia Pride
l. Other:
m. Other:
11. Set date for next Board Meeting
12. Adjournment and prayer

March 19 God Gab about Holy Week

   New Church Family invites you to an interfaith lay discussion about the meaning of Holy Week and its relevance for today's life. The March 19 God Gab gathering, starting at 7 p.m., will use "The Last Week" as a guide for perceiving and interpreting the actions and statements of Jesus from Palm Sunday through Easter. The book was written in 2006 by theologians Marcus Borg and John Dominic Crossan. They contend Jesus had a political agenda as he rode his donkey into Jerusalem to confront the priests and scribes running the Temple.  Read more: March 19 God Gab about Holy Week

Riley Update 2018


Since 2015, the congregation of New Church Family has been praying for healing for Riley, now 9, a Jacksonville boy who has been receiving chemotherapy for an inoperable brain tumor. Riley Ruppert-Richendollar is the cousin of Pat Miller, a member of our congregation. We thank God that Riley’s condition has been stable in recent months, and he has been able to attend fourth grade, hang out with firefighters (some of his favorite adult buddies) and enjoy trips with his two dads, Scott & Robert. Here is a recent report from the dads:

In July 2016, Riley finished 52 weekly chemotherapy treatments and was happy to be done with them. He finished treatment on a Friday, and two days later, we had a big party for him at one of the local fire stations. Firehouse Subs donated food and we all had a good time. Afterward, Riley headed down to Camp Boggy Creek in Eustis for a week of vacation. Camp Boggy Creek is for children with life threatening illnesses. The kids get to stay there on their own and Riley was ready to start what he called "Getting My Life Back." While he was away, his grandfather Larry declined rapidly in health while under hospice care. When Riley returned from camp, we picked him up and rushed to see his grandfather one last time, but we did not make it in time. We had tried to prepare him as much as anyone could for the passing of a loved one, but, of course, it is never easy. What was to be the start of a celebration for Riley finishing treatment had a rough start.

Read more: Riley Update 2018

2018 Annual Meeting Report

By David McBride, church board president
Following our regular first-Sunday-of-the-month Potluck dinner, as required by the church bylaws the Congregation held its Annual Congregational meeting to conduct certain required church business. The purposes of this year’s meeting were to review and approve the church’s operating budget for 2018, reaffirm the current pastor for two additional years, elect three members to the Board of Directors, and to review and approve a list of goals for the church for 2018. The budget was approved as presented at the meeting. For those who did not attend the meeting, a copy of the budget is available for review or pickup at the church office or you can request a copy be sent to you by contacting the church. This is true for all official documents reviewed at congregational meetings or meetings of the board of directors.

Read more: 2018 Annual Meeting Report

NCF Board Meeting minutes -- Dec. 10, 2017

NCF BOARD MEETING DEC. 10, 2017 (condensed from official board minutes)

Attendance – All board members and pastor were present, along with 5 visitors. Called to order 11:57 a.M.
Reports – Written reports from vice president, pastor and treasurer were accepted as presented. (They are on file at the church)
Building report from Dave McBride: There are 41 parking spots. T-Bear (Bonnie F.) began pressure washing. Gil & Jesse offered their pressure washer. Want to repaint lines in parking lot when pressure washing is done. Jeff DeYoung would like to see bump stops painted yellow. Sign lighting is in need of repairs – damaged by Hurricane Irma. Ladies Room light needs to be switched to LED. Read more: NCF Board Meeting minutes -- Dec. 10, 2017

2018 Annual Meeting to be held Feb. 4.


    The board of directors of New Church Family has set Sunday, Feb. 4, 2018 as the date for our Annual Meeting. The session will begin at noon, in the church sanctuary, following the worship service and potluck lunch. All voting members of the congregation are encouraged to attend this important meeting. At least 13 of our 61 active members must be on hand as a quorum to transact business.

      The agenda was mailed to members in mid-January. Additional copies are available in the church lobby. Also available at church are various documents relevant to the Annual Meeting, including a year-end financial statement, proposed 2018 budget (already approved by the board but subject to final approval by the Annual Meeting), a two-year pastoral covenant approved by the board for the 2018-2019 period, orovided the congregation reaffirms Rev. Donna Choate as pastor, and a proposed list of church goals.

AGENDA – The board has issued this agenda for the Annual Meeting. A majority of the voting members at the meeting can make changes or additions to the agenda.
1. Call to Order and opening prayer. 2. Certification of quorum (20 percent of active members). 3. Acceptance of agenda. 4. Acceptance of the minutes of the Feb. 5, 2017 Annual Meeting 5. Discussion and final approval of the 2018 budget. 6. Congregational vote for Pastor for a 2 -year term (2018-2019) 7. Election of members to fill three open board seats. (Announced candidates are Jeff De Young, Charlene Rywant and Jerry Nelson. Additional nominations can be made from the floor. ) 8. Presentation of 2018 goals. 9. Other new business. 10. Announcement of vote results. 11. Adjournment and closing prayer.

BOARD GOALS: The NCF board has proposed these 9 church goals for 2018. 1. Congregational growth 2. Spiritual Growth and Maintenance, through such activities as Bible studies, God Gab discussions, Men and Women’s Groups, etc. 3. Community Outreach through contacts with Halifax Urban Ministries, homeless shelters, United Way, local Gay-Straight Alliances, interfaith and sister ministries, Pride events, Teresa’s Families, etc. 4. Build better defined, stronger and functioning ministry teams in such areas as congregational care, carpooling, kitchen volunteers, grounds-keeping, etc. 5. Expand our youth appeal and ministry 6. Hold quarterly board-led membership forums, allowing the membership to express ideas, concerns or general inquiries about our ministry. 7. Increase fellowship with social events, such as bimonthly movies, dances, picnics, outings 8. Invite at least one guest speaker or musician each quarter. 9. Continue fundraising for a new sanctuary carpet. 10. Additional goals from the congregation.

(Compiled by Tom Brown from board documents)



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Daytona Beach, FL 32124

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