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Draft agenda for Dec. 30 NCF board meeting

New Church Family -- Proposed Agenda for Board of Directors Meeting
December 30, 2018 

(Submitted by Board President Dave McBride)

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of the minutes of the October 13 and November 11 Board meetings
4. Pastor’s Report
5. President’s Report
a. Review of issues stemming from our last board meeting
b. President’s initiative regarding budget shortfalls
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report
9. Old Business

a. Update on cookbook including discussion of who is in charge.
b. Update on lines in parking lot.
c. Discussion regarding the process to arrive at a new church logo.
d. Status of the review of current active members to determine voting status for the Annual
Congregational meeting.
e. Discussion/Suggestions/Review of possible agenda items for the Annual Congregational
Meeting in February 2019 – identify items to be included in mailing.

1) Is a survey of any type needed this year?
2) Do we want to poll congregation as to start time for Sunday service?
3) Ballots for Board member elections – 50% + 1 rule in effect.
4) Review of goals for 2018 – identify goals for 2019.
5) Set deadline for mailing Annual Meeting packets to members.

f. Budget inclusions for 2019 -- e.g., budget for building and maintenance separate from
operating expenses. Incorporating operating expense items that come via item donations.
g. Proposal for discussion – a study group to develop a 5-year look-ahead plan for the church.
Would include ministry, budget/income, and property maintenance.
h. Update on possible Board vacancies other than expiring terms, and review of announced

10. New Business

a. Proposal to make the necessary bylaw changes to allow official notification of meetings and
official church communication via electronic media such as email, Facebook, and church
website. USMail would be the method of delivery for anyone who does not have access to
at least one form of electronic media/communication. We would ask all members to indicate
what methods they can accept, to provide us their official email address if not already on
file, and to indicate if they can ONLY receive notifications via USMail.
b. Proposal to bring current membership practices into compliance with the bylaws as well as
to clarify how voter eligibility should be determined.
c. Proposal to change limit on number of consecutive terms a member may serve on the
Board of Directors.
d. Proposal to define specific areas of oversight/responsibility for the two at-large Board
e. Proposal to clarify in the bylaws whether elected Board members are volunteers only and
serve without compensation for services rendered as a result of their Board responsibilities.
f. Discussion of the ramifications of item “d” immediately above and the laying out of possible
solutions to the church’s accounting and compliance needs.

11. Set date for next Board Meeting (January 13, 20, 27)

12. Set date for Annual Congregation Meeting to be announced ASAP (February 3, 10, 17, 24)

13. Adjournment and prayer

Holiday Services and Events -- December 2018

    New Church Family gathers for Christmas worship and a potluck dinner on Sunday Dec. 23 at 10 a.m. You are invited to wear an  "'ugly sweater"  or some other colorfu; Yule-themed apparel, if you wish.

     Advent begins Dec. 2, with the lighting of Advent candles at each service through Christmas week. Volunteers are needed to help with Advent decorating on Tuesdays and Thursday mornings. Call the church office for details -- 386-527-5952.

      Baskets near the front entrance are being used to collect nonperishable food and toys for the Teresa's Kids project. A spencial Benevolence Fund collection of $380 was received at the Dec. 2 service to support the project, which helps several needy families have a brighter holiday. Donations continue to be accepted. So far, the project has raised nearly $1,200. Thank you to Teresa Wright, a social worker in the Volusia school system, for again spearheading this vital ministry.

              A holiday movie "Christmas for a Dollar" will be shown Dec. 16 at noon. Free. Also on the 16th, a gift-wrapping work bee in the boardroom.

         A Blue Christmas service is scheduled for Dec. 21 at 7 p.m. This is designed for people struggling with grief, illness or depression.

         A Gift Exchange game will take place during refreshments on Sunday Dec. 16. Bring a wrapped unisex gift, worth no more than $3, for this grab-bag amusement. We will have extra gifts available in case you forget.


Agenda -- Nov. 11, 2018 NCF Board meeting

New Church Family
Proposed Agenda for Board of Directors Meeting
November 11, 2018

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of prior meeting’s minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report
9. Old Business

a. Develop “agenda” for Congregational Forum scheduled for 11/18
b. Discussion/Suggestions/Review of possible agenda items for the Annual Congregational
Meeting in February 2019.
c. Plans/details as relates to the Thanksgiving Potluck Dinner picnic.
d. Proposal for discussion – a study group to develop a 5-year look-ahead plan for the church.
Would include ministry, budget/income, and property maintenance.
e. Update on possible Board vacancies other than expiring terms

10. New Business

a. Discussion regarding the process to arrive at a new church logo.
b. Review of Active Members who may be falling short of the guidelines necessary to maintain
voting privilege.
c. Proposal to change membership categories in church bylaws.
d. Proposal to change limit on number of consecutive terms a member may serve on the
Board of Directors.
e. Discussion of how to apply the current bylaw as relates to voter eligibility.
f. Proposal to define specific responsibilities for what are currently “at large” Board of Director

11. Set date for next Board Meeting (December 2, 9, 16, 23, 30)

12. Adjournment and prayer

Holiday Food Drive for Terea's Kids

connecticut holiday food and toy driveOnce again New Church Family will be conducting our Operation Teresa’s Needy Kids campaign. Please help us give Christmas to those who would not get anything. Donate:

  • New or gently used toys
  • Bicycles
  • Clothing
  • Cash

We want to help as many kids in Volusia County as possible to have a very Merry Christmas in 2018. You may also donate cash. See Teresa Wright for more details. We will also be organize a food drive for them to have a meal on Christmas. We accept non-perishable items. Boxes will be in the front.

Thank You So Much For Your Help.

Minutes of Sept. 9, 2018 NCF Board meeting

New Church Family Board of Directors Meeting
(DRAFT) Minutes for 09/09/2018

Board present: Dave McBride; Charlene Rywant; Jeff DeYoung; Reverend Donna Choate; Jerry Corlis.

Guests present: T-Bear; Jeff F.; Lois; Pam B.; Bob A.; Kitty; Tom B.; Russ

Call to order at 12:06 pm by Board President Dave McBride. Opening prayer given by Rev. Donna Choate.

The agenda was reviewed. Motion by Rev. Donna Choate; 2nd ny Jeff DeYoung to accept the agenda as amended. Motion passed.
The minutes of the prior Board meeting were reviewed. Motion by Charlene Rywant; 2nd by Jeff DeYoung to approve. Motion passed.

The Pastor’s reports for July and August were handed out by Rev. Donna Choate. Motion by Jeff DeYoung; 2nd by Charlene Rywant to accept as handed out. Motion passed.

The President's report was essentially oral and presented by President Dave McBride. Also handed out were the Facebook Membership Practices.

The Vice President's report was given by Charlene Rywant. She said she would be working on Wednesday and Thursday at the Church to begin reviewing the membership rolls in preparation for the Annual Congregation Meeting in February 2019.

The Treasurer's Reports for July and August were handed out by Treasurer Jeff DeYoung. There was much discussion on it. Motion by Rev. Donna Choate; 2nd by Dave McBride to accept the reports as presented. Motion passed.

The Building Report was made by President/Building Manager Dave McBride. A proposal from All Hands Gutter Cleaning in the amount of $176 was submitted. Motion by Jeff DeYoung; 2nd by Charlene Rywant to accept the proposal. Motion passed.

The Board Room corner repair was completed by Jeff DeYoung.
Two proposals for Pressure washing the Church Parking Lot were submitted. HPW, Inc for $1900 and A & A for $750 + $150 (cleaning bumpers). After discussion motion by Jeff DeYoung; 2nd by Charlene Rywant to accept the proposal from A & A. Motion passed.


There will be an update on the Prayer Garden in the very near future – this is still in the planning/proposal stage.

Update on Cookbook. All recipes are in and proofed. Hopefully the Cookbook will be printed and ready for sale during the Holidays.

Raffles – Discussion regarding the handling and planning of future raffles was postponed until the Board can talk with Frank O., since Frank had volunteered to head up this activity. Frank had just returned from his summer in Canada and was unable to be at the meeting today.

Carpet Fund – Tabled till the October meeting so a detailed plan can be submitted. We will be going forward with getting the carpets professionally cleaned prior to the holidays. Following that we will evaluate closely the condition of the carpet to determine a good time for replacement.


It was proposed that the date for a Quarterly Congregation Forum be set as September 30. A motion to that effect was made by Jeff DeYoung; 2nd by Rev. Donna Choate. Motion passed.

Dave M indicated a need for a Building Manager or co-manager – he asked if anyone was interested to contact him.

Dave M mentioned that there is a need for a Kitchen Coordinator/Manager. Alan Austin has volunteered to do this. Dave McBride will get with him and discuss what all the job entails.

Dave M indicated the need for a handyman for minor roof and vent caulking/patching – asked if anyone knows someone who could do this.

A suggestion was offered that we designate a Sunday this Fall as Fall Home Coming Sunday – nothing was decided except to postpone discussion on this to a future date – and possibly for Fall of 2019.

Men’s Group – It was announced (as it had been also in today’s church bulletin) that there will be a organizing meeting for a Men's Group on Sunday, October 7 after service.

Mark Geallis will be invited to speak to NCF this Fall about the Homeless Shelter – Rev. Donna Choate will coordinate with him on a date to speak to us. One purpose of this event is so the church can be looking forward to how the presence of the new shelter in proximity to the church might affect our ministry. Though the shelter may not be open until sometime in 2019, we want to be ahead of the curve in making plans that will affect NCF.

The next “God Gab” will be on September 27th/ Handout on Table in front. The topic of this God Gab will deal with the views on homosexuality during the time of Plato, which would have been prevalent in society as much as 350 years before Christ.

Fall Calendar Events/Possibilities

◼ Chris Kaplan let NCF know she had a Halloween Party planned Oct. 28 so that we would not plan something then.
◼ Full Moon Social Event (Campfire gathering at Tomoka State Park) will be on Friday October 26 with Charlene Rywant in charge. Details to be announced.
◼ There will be a meeting of the Rainbow Alliance on September 30 following the morning service.

Proposal for discussion study group to develop a 5 year look ahead plan for the Church will be raised at the Quarterly Congregation Forum on September 30.

Annual Congregational Meeting will be Sunday February 3, 2019 – need to begin work on developing an agenda and decide if any by-laws need to be updated. A workforce will be set up to prepare and send mailing to membership. This will be talked more at the October Board Meeting.

Board of Directors terms expiring February 2019: Dave McBride, President; Gil Jordan and Judi O'Melia, members at large. If anyone wants to run for a Board seat they need to see Dave McBride or Rev. Donna Choate.

Insurance – Rev. Donna Choate, Dave McBride and Jeff DeYoung met with the insurance agent to discuss our renewing our insurance. Workers Compensation was also discussed with him. It was found out that we are not insured to have alcohol at events at the Church unless it is connected with a religious service. Motion by Jeff DeYoung; 2nd by Charlene Rywant to add workers Comp to the insurance policy and to make all events from now on “Family Friendly”. Motion passed.

The dates for Board Meetings in October and November will be: October 14th and November 11th.

Motion by Jeff DeYoung; 2nd by Rev. Donna Choate to adjourn. Motion passed. Meeting adjourned at 1:55 pm. Closing prayer was given by Charlene Rywant.

Respectfully submitted:

Bob Austin
Acting Secretary

God Gab discussion of "Plato and Homosexuality"

    New Church Family hosts another one of its GOD GAB discussion on Thursday, Sept. 27, 7 to 8:30 p.m. at the church. Our topic is "Plato and Homosexuality," and our leader is Dr. Paul Edson, a retired professor of humanities at Embry-Riddle. Learn what ancient Greeks thought about same-sex bonding and how it compares with modern secular and religious ideas about gay affection. A handout about the topic, with a few excepts from Plato's writing, is now available on the infornation table in the New Church Family lobby. Free, open to the public, invite a friend.  As with all of our bold God Gab discussions, we do not attempt to state what is "right" or "wrong."  We are educating ourselves on various beliefs that have helped to sharpe our Christian faith and our contemporary culture.


"Songcatcher" Film to be screened July 29

This film is a 2000 drama, directed by Maggie Greenwald, about a woman musicologist researching Appalachian folk music in western North Carolina. It raises the question of whether the academic visitor is exploiting the people she befriends in order to advance her own career. Although the movie is fictional, it is loosely based on the work of Olive Dame Campbell, founder of the John C. Campbell Folk School in Brasstown, N. C. , and that of English folk song collector Cecil Sharp. The film also has a subplot about a lesbian teacher, the sister of the musicologist. The soundtrack contains mountain music sung by such artists as Dolly Parton, Roseanne Cash and Patty Loveless.

    The film will be shown at church July 29, starting about noon, following our worship service. Free admission, and open to the public. Invite a friend.

Draft agenda for July 15 NCF board meeting

New Church Family -- Tentative Agenda for Board of Directors Meeting -- Noon, July 15 (postponed from July 8), 2018

Expanded agenda

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of prior meeting’s minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report – gutter cleaning, parking lot cleaning, parking lot re-striping
9. Old Business

a. Report on Baseball Outing June 28
b. Update on Prayer Garden
c.Update on cookbook project

d. Update on board member photos

e. Update on tree work

f. Raffles

G. Sunday speaker for July 15 or a new date

h. Parking lot use proposal --update

i.  Facebook Group -- recommendations for possible revision of guidelines for membership. Such issues as:

1) Should we require applicants to answer a question(s) that will help us to understand their interest in our group? Possible questions:

◼ Why do you wish to join this group?
◼ New Church Family is a welcoming church – what does that mean to you?
◼ Are you or do you have friends or family members who are supportive of the
LBGTQ community?

2) Should we accept recommendations for membership or require that an applicant
make the request themselves? If we receive recommendations should we notify the
person making the recommendations that we do not accept new members that way
unless under certain conditions?

3) Are there any “red flags” that might indicate a membership should not be approved?

◼ The applicant is a member of a large number of other groups – perhaps indicating
they might be joining the group for marketing purposes.
◼ A review of the applicant’s Facebook site does not appear to deal with or support
LBGTQ ideals.
◼ The applicant is not a “friend” with any current member of the group or member of
the New Church Family congregation.

4) If the application is not approved should we send a message to the person to indicate
why? Who will write such a message? Or should we just ask for more clarification
so we can feel comfortable that the applicant is compatible with our group?

5) How long should it take for us to respond to a request to join?

6) Who should be responsible for making the join/no join decisions?

10. New Business
a. Report on CanCommunity Health Barbecue June 24
b. Need to purchase new American Flag
c. Board availability for meetings in August

11. Set date for next Board Meeting (August dates = 5, 12, 19, 26) (September 2, 9, 16, 23, 30)

12. Adjournment and prayer

NCF Board Meeting Minutes -- May 13, 2018 (draft)

New Church Family -- DRAFT - Minutes of the Board of Directors Meeting
May 13, 2018

(compiled by Dave McBride)

1. Call to order – Opening Prayer: The meeting was called to order by President Dave
McBride at 12:00 noon. Rev. Donna opened with prayer. Present at meeting were Board
members Dave M, Jeff D, Donna C, Gil J, and Char R. Others in attendance were Lois K.,
Jeff F., Russ V., Merrill H., and Tom B. Board members absent from meeting were Judy
O., Jerry N., and Jerry C.

2. The Agenda was reviewed and modified. Under New Business two items were added:
n. The Women’s Group
o. The Memorial Day Service
A motion to accept the modified agenda was made by Jeff D., seconded by Char R. and
passed by unanimous voice vote.

3. A motion was made by Char R. to accept the minutes of the prior meeting as presented,
seconded by Jeff D. and passed by unanimous voice vote.

4. The Pastor’s report was presented. A motion to accept the report was made by Jeff D.,
seconded by Char R. and passed by unanimous voice vote.

5. Presidents Report: Dave M. reported that since we often tend to focus on the number of
attendees from Sunday to Sunday, he took a look at just how many different family
members were being served over the course of a month. That number for April was 60.
Our church family, due to a variety of reasons, has many members who are not in
attendance every week of the month. Looking at the total number of different family
members who do attend over the period of a month helps us to realize how solid and
“healthy” our family is. Even the number 60 does not takes into account pastor visits,
counseling, and phone calls that may serve other family members who may not even
make it to church at all in a given month. The was brief discussion regarding this new
measure. No vote was required.

6. Vice President’s Report: Char reported that she, with the assistance of Frank O., had
completed the first phase of updating the limited records we keep for our members and
visitors. The data she was obtained will now be updated to the computer record. She is
now moving to next phase which involves identifying voting members who have not been
involved with the church for a considerable time to determine how those members would
like to define their relationship with the church – continue as a full voting member,
continue as a member but without voting status, or continue a just a friend-guest-visitor
The purpose of this second phase is to ensure that the eligible number of voting
members at any congregational meeting includes only members who remain active with
the church in one manner or another.

7. Jeff D. presented the Treasurer's Report. After a brief discussion a mothing was made by
Gil J. to accept the report, seconded by Char R., and passed by unanimous voice vote.

8. Building Report – Dave M. reported that an exterminator was due for site review on 5/15.
Jeff D. raised a concern regarding the sprinkler system which has not been tested and
believed not in proper working order for a few years. Consensus was that the sprinkler
system does need to be checked out so we can determine what it might cost to restore it
to a useful condition in the event we do some landscaping. A question was raised about
the solar panels on our roof and it was explained the they are in use as a part of our hot
water system. There was no need to vote on these matters. The sprinkler system will be
discussed again at a future meeting.

9. Old business
a. Logo contest update: this is still pending – nothing new at this time

b. Flea Market Report – Over all the flea market sale netted about $275. If was felt that if
done again it would be wise to take enough tables to adequately display most of the
merchandise. Also, we should pick the other dise (west side) of the street so the sun
is not blinding potential customers as they try to look at what we have to offer.
Thanks to those who helped move the merchandise to the market site: Tom B., John
H., Dennis B., Jeff. F., and Dave M. Thanks also to Tom, Dennis, Jeff, and Dave for
“manning” the site during the sale.

c. Open Arms Mission Project: We had previously indicated that the church would be
making a contribution to this mission at some point in the year. Learning that May 14
was a deadline for making a contribution that would be automatically doubled in value
by another donor, the Board voted to have Jeff D. make a $100 contribution in the
name of New Church Family not later than May 14. Gil J. made a motion to do this,
seconded by Jeff D., which was passed by a unanimous voice vote.

d. A Christian Flag had been obtained and installed. Thank you, Jeff F.

e. Deland Pride – The Board is aware of this October event and will register at the
appropriate time.

f. Volusia Pride – date still unknown at this time but it was agreed that the church will
participate in both this Pride and DeLand. There was some concern that the two
Pride’s may not be coordinating date so as to avoid conflict, but if both are on the
same day NCF will be represented at both.

g. Keith’s Memorial idea: This is the idea of a wall display toward the back of the
sanctuary displaying pictures of previous members who have passed away. The
Board is still in need of a more detailed plan as to how this would look as well as a
champion who can see the initial project through to completion. No new information
at this time.

10. New Business

a. Upcoming events:
1) Luau Dance 5/18 discussed
2) Dinner River Cruise is set for June 7 (Thursday) at 4 pm. Reservations should be
made with Merrill H. or Dave M. Cost is $27/person.
3) NCF Baseball outing?? Thursdays in June – Tom B. agreed to try and determine a
good date for this outing and will announce it via Facebook and in church once set.

b. What is the Status of New photos for board members- Dave will speak with Bob A.

c. Annual Church Key review: A review of who has a church key was completed and it
was determined that all keys currently issued are to people who have a “business
reason” for having a key with the exception of three keys. A Board member will speak
with those who have a key who may no longer have a business reason to keep one.
This includes Teresa W., Jerry C. and Ron P. A follow-up report on this is needed at
the next Board meeting.

d. Should we have and special outdoor display for the Pulse Anniversary?? It was agreed
that we should and Jeff F. will get a banner made we can hang outside over our
entrance way.

e. Should the lone pine between our parking lot and the highway be removed??—It was
agreed that is should be so we will begin gathering information and present options at
the next meeting. Both cost and urgency will be considered. It was noted that FPL
should be contacted to see if they perceive the tree as a threat to power lines in a
storm – perhaps FPL will remove the tree.

f. Review of the offering procedure during service – It was agreed for now that the way
we have been receiving the offering should continue – that is to say we will no attempt
to pass the offering plate or pouch down the rows – we will continue to just have the
attendant hold on to the plate or pouch and reach toward each person to receive any

g. Review of current practice of sitting for all the singing except for the benediction song.
A member of the church thought that standing for one or more of the hymns/songs
might allow a more freer expression on the part of members of the congregation. We
were reminded that one of the issues with standing is that those who don’t or cannot
have difficulty in seeing the words on the screen. This was one of the reasons we
have been sitting more than what may have been the practice some time ago. The
option is there to stand if you wish and it is possible we will invite members to stand
more frequently especially for the last hymn before our benediction song.

h. Changes to our web site- This has become an outdated matter – the changes that
were made to the site several weeks (maybe months) ago are still in place. You are
encouraged to look at the site.

i. We noted the remaining Pastoral vacations for 2018 7/9-7/15 10/22-10/28

j. Tom C and Dean Steward were suggested as possible guest speakers for July 15 and
October 28.

NCF Board Meeting Summary -- April 8, 2018

By Board President Dave McBride)
The NCF board held its regular monthly meeting on April 8. Some noteworthy items from the meeting include:
 The church will participate in the weekly Volusia County Fairgrounds Flea Market on May 2nd. Friends can bring items to the church they wish to donate for the sale -- proceeds go to the church. A flea market team will coordinate transporting items to the sale as well as working the table during the event. If you wish to volunteer, please let a board member know.
 If you have visited the church in the evening for Game Night you may have noticed that our parking lot is again fully illuminated -- as well as our driveway sign.
 Wiley Lowe will be filling our pulpit on April 29 while our pastor is on vacation. (Wiley has more than 25 years experience as a youth minister and frequently speaks at youth rallies across the nation. He also officiates at weddings and funerals and hosts television programs. His partner, Swayne Parsons, is an event planner and radio DJ for WVYB.)
 The Board also voted to support the Open Arms International Mission Project with a Benevolence Fund donation later this year. Open Arms, a nondenominational Christian group, does medical fieldwork and operates an orphanage in Eldoret, in western Kenya. We learned about it through Rev. Troy Ray, former executive director of Halifax Urban Ministries. The NCF board also will give consideration to some other mission projects we might support in some small way.
 The Board voted to display a Christian flag for our flag pole.
 The church will also be participating later this year in DeLand Pride (Oct. 20) and Volusia Pride (date to be announced).
 The membership committee is in process of contacting members to update telephone and email information. Accurate information is necessary when the church needs to get in touch with members -- especially those who may not be able to attend regularly -- or to promote church events via email.
The next board meeting will be after Sunday Service on May 13. The meeting is open to all who wish to attend.

Meet the 2018 Board

To get to know the board, we have posted photos of them/ Check them out.


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New Church Family
3520 W. Int'l Speedway Blvd.
Daytona Beach, FL 32124

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