The congregation of New Church Family will gather at noon Sunday, Feb. 9, for its 2020 Annual Meeting.
Here is the tentative agenda prepared by the board of directors:
1. Call to Order – Opening Prayer
2. Certification of quorum – Need 20% of active membership
3. Acceptance of this Agenda for 2020 Annual Congregational Meeting
4. Acceptance of last year’s Annual Meeting minutes (2/19)
5. Discussion and approval of 2020 Budget ($34,100, down from 2019 spending of $37,707)
6. Election of Board Members for open seats in 2020: To run for the NCF Board of Directors
you must have been a member of NCF for at least 6 months and be willing and able to perform
the job duties presented in the Bylaws. There are three open seats, each with a two-year term.
7. Discussion of Bylaw interpretation of quorum for board meetings
8. Discussion of goals for 2020:
9. Other New Business:
10. Announcement of the Board of Directors election results.
11. Adjournment and Closing Prayer
This meeting is to be followed by a brief Organizational Meeting of the Board of Directors with
the newly elected members in the conference room. The meeting will allow the Board to elect its
officers for the year. The meeting is open to all who wish to attend.
New Church Family Board Meeting Jan. 7, 2020 5 p.m.
1. Call to Order in NCF Conference Room
a. Opening Prayer:
b. Note attendees:
2. Review and Acceptance of Agenda
3. Acceptance of Minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
a. 2020 Budget BOD approval
8. Building And Grounds Director Report
9. Social Director’s Report
a. NCF Board Of Directors’ Award
b. Donation Letter
10. Old Business
b. Jeff Farance Library Plaque
c. Pastoral Search Committee
d. Renovation of our church marquee.
11. New Business
a. First Step Shelter
b. Appointment of a Director Of Liturgy
c. Game Day schedule for February
e. Notify the congregation of upcoming NCF Annual Meeting
f. Office Hours
12. Agenda Additions from the Floor
a. Pledge Drive
13. Next Meeting Date, Feb 09, 2020
14. Adjournment and prayer
NEW CHURCH FAMILY PASTOR JOB DESCRIPTION
New Church Family, a 50-member independent Christian congregation in Daytona Beach, seeks an LGBTQ-affirming part-time pastor to lead worship, provide pastoral counseling and conduct outreach with a goal of doubling active participation in our church. Position becomes available Feb. 1, 2020. Must be experienced and comfortable in relating to gay, straight and transgender persons from a wide variety of faith backgrounds.
Work week – 20 hours, including 4 to 5 hours at the church on Sunday, other hours to be scheduled at the pastor’s convenience.
Qualifications – College graduate with pastoral training preferred. Ordained or nearing ordination. We will consider candidates from any Christian denomination as well as unaffiliated clergy
Compensation: Negotiable, depending on experience and qualifications. Our board is committed to increasing the pastor’s hours and salary as soon as finances permit. Package includes paid vacation and sick leave. We are an equal opportunity employer
TO APPLY: Contact the church to request an application packet. Submit the packet, plus resume, preaching samples and letter of introduction. All application materials are held in confidence by the search committee during the screening process.
The newest member of New Church Family is Pedro, 9, a needy child living in a village near Fortaleza, Brazil. Since February 2019, our Benevolence Fund has pledged a $36 monthly donation to help ChildFund International support Pedro and his parents and two sisters. If you would like to donate directly to this project, speak with our bookkeeper, Jeff De Young. .
Here is information supplied by ChildFund, which formerly was known as the Christian Children’s Fund:
Pedro, whose full name is Pedro Victor Da Silva Sampaio, lives with his parents, Francisco and Maria, and two sisters about 40 miles northwest of Fortaleza. Their simple home, which the family owns, has mud and stick walls, a dirt floor and a clay-tile roof. It has a bathroom but water must be carried into the house from an artesian well. Francisco works as an assistant bricklayer. The Catholic family receives an allowance of $30 per person per month from the federal government and struggles to make ends meet. Pedro attends a local public school, and his favorite subject is math. His wish is to become a firefighter. He is cheerful and playful, helping his mom by filling bottles with water from the well. He enjoys playing soccer and tag and taking care of his pet dog. In spite of poor living conditions and a meager diet, he is in good health.
We will be sharing periodic updates on Pedro and his family. Check our lobby information table for a photo of Pedro. For information on ChildFund’s programs and finances, go to www.childfund.org.
Members able and willing to do light clean-up chores are encouraged to call Property Manager Bonnie Frazee. Tuesday morings are the best time during the holiday season. Also after service on Sundays. Possible tasks include vacuuming the sanctuary, dustring, mopping trile floors, kitchen patrol and cleaning rest rooms .
We also are looking for people willing to be trained by Bob Austin as techs for our sound board and projector. Join him on a Suinday morning in the rear corner of trhe sanctuary and he will show you the ropes.
New Church Family Board of Directors Meeting Minutes
November 12, 2019
Board Members present: Dennis Brooks; Jerry Corlis; Bonnie “T-Bear” Frazee; Bryan
Guest present: Bob Austin; Tom Brown; Jeff DeYoung.
Call to order: Dennis Brooks, Board President called the meeting to order at 5:13 pm.
Opening Prayer: Opening prayer was given by Dennis Brooks.
Review and Acceptance of Agenda: Motion by Bryan Poaches; second by T-Bear to
accept the Agenda. Motion passed.
Acceptance of Minutes: Bryan Poaches told that his name was misspelled in paragraph
2. Motion by Bryan Poaches; second by T-Bear to accept the amended minutes. Motion
Pastor's Report: The Pastor's Report was passed out. Motion by Jerry Corlis; second by
Bryan Poaches to accept the report. Motion passed.
President's Report: President Brooks reported that he, Rev. Donna Choate, Bonnie
Frazee and Bryan Poaches have been put on all accounts to sign checks and etc. Motion
by Jerry Corlis, second by T-Bear to accept the report. Motion passed.
Vice-President's Report: At this time there was nothing to report.
Treasurer's Report: Treasurer Frazee and Bookkeeper Jeff DeYoung handed out the
Treasurer's Report. The Internal Audit found no discrepancies. Operation Teresa's
Needy Kids will get $700. Budget Committee needs to start meeting and come up with
the budget for 2020 asap. Motion by Jerry Corlis, second by Bryan Poaches to accept the
report. Motion passed.
Building and Grounds Report: Building and Grounds manager Frazee reported she is
getting bids on Peel & Stick and Vinyl signs for the sign out front of Church. Trash
disposal has increased to $75 a month. Motion by Bryan Poaches, second by Jerry Corlis
to accept the report. Motion passed.
Social Director's Report: Director Poaches reported that Church event dates will be
discussed later in the meeting. Motion by T-Bear, second by Jerry Corlis to accept the
report. Motion passed.
Cookbook: The Board will talk to Dave McBride about the status of the cookbook. Tabled until next meeting.
Business Cards and Banner: Dennis Brooks had Business Cards and a Banner and
Yard Sign made and donated to the Church. Motion by Bryan Poaches, second by T-Bear to accept the donation and use them. Motion passed.
Stationary: It was suggested to use the Business Card as the heading for the Stationery.
It will be announced at the Forum on Nov. 17th if anyone would like to do the Stationery
design. If no one wants to then the Board will handle it. Jeff Farance Library Plaque Dedication: T-Bear and Rev. Donna Choate will handle this.
Pastoral Search Committee presents packet: The Pastoral Search Committee
presented the “Employment Packet” to the Board. Salary and etc. was a big discussion.
Motion by Bryan Poaches, second by Jerry Corlis to temporarily accept the packet
pending on everyone going over it and reporting back by November 17th. Motion passed.
Schedule of who will fill in for services after Rev. Donna Choate leaves: It will be
brought up at the Forum on Nov. 17th asking anyone if they would like to fill in.
Tabled till December meeting.
Church Social excursion: Social Director Poaches informed the Board of a Social
excursion to see the musical “The Color Purple” on March 16th
at the Peabody Auditorium in Daytona Beach. Tickets will be $25 and Dinner will be $14. They will
start announcing it at the Forum on November 17th and posting it on Facebook page for
anyone wanting to go to see Bryan Poaches.
NCF Board of Directors' Award: Social Director Poaches has a program he is wanting
to start at NCF to award members for their service to NCF. The Congregation can
nominate someone on a form he has for the monthly service award. The Board will then
pick one and they will be given a Certificate and their picture posted on the Bulletin
Board. He also wants a Human Rights Award to be given to someone once a year on
Human Rights Day. This would be a plaque and holding a Continental Breakfast after
service. Bryan Poaches will be the head of these programs. Motion by Jerry Corlis,
second by T-Bear to approve the program. Motion passed.
Renovation of our Church marquee (down by the street): This was talked about
during the Building and Manager's Report. T-Bear to head this.
Upcoming Church events: November 24th – Thanksgiving Dinner after service;
December 1 – Monthly potluck; December 22nd
– Christmas dinner, gift exchange, Hanukkah and Blue Christmas all on that one day; January 19
Th – Church will recognize Dr. Martin Luther King Day and Human Rights Day. Motion by T-Bear, second by Jerry C. to recognize a Local Leader for Human Rights Day in January 2020. Motion passed;
January 19th could possibly be Rev. Donna Choate's last day; March 8th – Women's
History Month recognition.
Location of minutes of last Annual Meeting: Bob Austin showed the Board where the
minutes were stored. Bookcase by front desk.
Budget proposal for next year: T-Bear, Jeff DeYoung and Jerry Corlis will be the
Budget Committee to work on the budget for 2020.
Rainbow Alliance request for a donation: Tom Brown presented a request to the
Board for a donation to the Rainbow Alliance to help with scholarships for LGBTQ
youth. Motion by Bryan Poaches, second by Jerry Corlis to have half of the March Benevolence
Offering given to the Rainbow Alliance. Motion passed.
Agenda Additions from the Floor:
Storm Water Fees: Bookkeeper DeYoung stated that the fee is $512.52 due by
November 30 th . Motion by T-Bear, 2nd by Bryan Poaches to take the fee out of the
Building Fund to pay it before penalties are added. Motion passed.
Donation Letters to be sent out: Bryan Poaches informed the Board that he will be
sending out Donation Letters to several asking for donations to NCF.
Letter from Rev. Alan Austin: Rev. Alan Austin sent a letter to the Board asking that
his membership in NCF be removed. He is starting his own Ministry “He Carries Me
Over Ministries” and according to the By-Laws of that Ministry he cannot belong to
another Church. He informed them that he still will be visiting NCF regularly. Motion
by Bryan Poaches, second by T-Bear to approve removing his membership. Motion
Set meeting date for December: December 10th was set for the next Board Meeting at 5 pm.
Adjourn and closing prayer: Motion by Jerry Corlis, second by T-Bear to adjourn.
Motion passed. Adjourned at 8:00 pm. Closing prayer was given by Dennis Brooks.
A special Congregational Meeting on Sept. 29, 2019 elected Dennis Brooks and Bryan Poaches to fill two vacancies that opened up on the church's board of directors. Dennis, as top vote-getter in a five-way contest, will serve through January 2021; Bryan as runner up will serve through January 2020. Both will be eligible to seek re-election if they wish. Jerry Corlis was elevated from a non-voting member emeritus to a voting board alternate. Also standing for election are Pam Bernabes and Jodi Llewellyn.
In a short board meeting following the congregational meeting, Dennis was designated vice president, while Bryan will be social director.
The congregational meeting drew 19 members out of 37 eligible to cast votes. The new members replace Jeff DeYoung and Bob Austin who resigned in August.
Call to Order – Opening prayer – Note attendees
a. Called to order at 5:16PM
b. Opening Prayer given by Rev. Donna
c. In attendance – Board Members Judi O, Char R, Jerry N, & Bonnie F, Rev Donna,
Member Emeritus Gerry C, and Frank O
2. Review and Acceptance of the agenda
a. Motion made by Donna C, seconded by Char R, unanimous approval
3. Acceptance of the minutes of the June 5th Board meeting & July 20 Special Board Meeting
a. June 5th Board Meeting Acceptance of Minutes tabled to next Board Meeting
b. July 20, 2019 Board Meeting minutes – Motion by Rev Donna to accept, seconded by Bonnie F, unanimous approval
4. Pastor’s Report
a. The Women’s Ministry has been disbanded. The money in their treasury was turned over - $571.60. $500.00 was designated for Teresa’s Kids in the upcoming Christmas season and $71.60 was designated for donation to the Veteran’s Nursing Home Activties / Arts & Crafts. The money for the Veteran’s Nursing Home was delivered by Char R.
b. The report was given for both June & July 2019.
5. President’s Report
a. Judi O tendered her resignation as President of the Board of Directors. Char R was then elevated from Vice President to President of the Board. Judi O was then nominated to be moved to the Treasurer position. Rev Donna C motioned to accept and Bonnie F seconded. Voted 4 in favor, 1 abstention. Motion passed and Judi O was appointed Treasurer
b. Motion made by Judi O to make Jerry N Secretary, seconded by Rev Donna. Motion passed Vote 4 in favor, 1 abstention
c. Judi O has been researching the Pastoral Search process. Has found the information from the previous Pastoral Nominating Committee from 2013 which included a booklet on how to perform a Pastoral Search. Will continue the process so that when the Committee is formed, they will have a starting point.
6. Vice President’s Report
a. Char R indicated she will continue to maintain the attendance records after her being made President with the resignation of Judi O as President and move to Treasurer.
b. Char R. will be working on the attendance, etc. in preparation for the Special Congregational Meeting to elect new Board members to complete the terms of Jeff D.
(Feb 2020) and Bob A (Feb 2021)
c. Read a letter received from the Veterans Council of Volusia County that runs the activities and arts & crafts for the Veteran’s Nursing Home, thanking us for our donation for the 120 residents of the Emory L Bennett Veterans Nursing Home to purchase items needed. This money is greatly appreciated as they only have a budget of $250 per month.
d. Motion made by Jerry N and seconded by Bonnie F to accept report, unanimously approved.
7. Treasurer’s Report
a. Given by Judi O who has been handling the Treasurer position since the resignation of Jeff D as Treasurer, effective July 31, 2019
b. Reviewed Tithes Analysis and Budget vs Expenses thru June 30, 2019
c. Reviewed Profit & Loss for January – June 2019 for the General Fund, the Building Fund, and the Benevolence Fund
d. Reviewed July 2019 Monthly Profit & Loss for the General Fund, the Building Fund, and the Benevolence Fund. The General Fund showed a loss of $846.23 for the month of July 2019
e. Reviewed Profit & Loss for January – July 2019 for the General Fund, the Building Fund, snd the Benevolence Fund. The General Fund showed a loss of $149.08 thru July 31, 2019.
f. Motion to approve Treasurer’s Report as read by Rev Donna C and seconded by Bonnie. Approved as read.
8. Building Report
a. Peep holes have been installed. Dead bolts changed and new keys have been issued to Board Members & Rev. Donna. Air filters were purchased and changed.
Looking into Air Reed as supplier of filters as we have dimensions out of the norm.
b. Cleaning has been done primarily by Bonnie F. since Bob & Alan left the cleaning position at the end of July. Was to be done by volunteers but not many have stepped up. Rev Donna suggested compensating Bonnie F by allowing her to purchase $50.00 of diesel per month as she is coming to the church numerous times per week to clean. Motion was made by Rev Donna and seconded by Jerry N. Unanimously approved.
c. Motion to accept Building Report as read. Unanimously accepted
9. Social Director’s Report
10. Old Business
a. Cookbook Update – Dave M said he would get it to the printer in September so we will have it in time for holiday sales.
- Still in progress. Will get an update from David M when he returns from vacation
b. Logo Contest Update – Stan was going to do some revisions and let us know. There have been comments regarding the Logo showing an X thru the cross. This was discussed and made known that it was done in Paint. Needs to be converted to a format useful to be able to use on business cards, letterhead, etc. Char R indicated she had a program that might convert it. Otherwise, there will be a need to hire someone to do so. Will revisit at the September Board meeting.
c. Carpet Fund – Update from Bonnie as to whether the process to get quotes has begun. Bonnie is going to get some further clarification on the quotes received to date and give an update at the September Board meeting. Hoping to have the carpeting installed in September or October.
11. New Business
a. Pastoral Nominating Committee – Need to get this formed as soon as possible to begin the process. Judi O has found the book from the last search committee and will be going out on the internet to find more info to get them started.
1. Char R, Bonnie F, and Gerry C as Member Emeritus indicated they would like to be on the Pastoral Nominating Committee as Board representatives. Frank O indicated he would like to be on the Committee as a congregational member. Pam B. also previously expressed interested in being on the Committee.
2. It will be taken to the Congregation on Sunday, August 11th to make it known to a Board member if they are interested in being on the committee.
b. Set a date for the special meeting for election of 2 new board members. We need to give 2 weeks advance notice so we are probably looking at September 1, 2019.
1. Char R is working on the attendance and member records for quorum numbers needed for the Special Congregational Meeting.
2. The positions to be filled are Vice President & Social Director.
3. Jerry C indicated he is interested in running for one of the seats.
4. It will be taken to the Congregation on Sunday, August 11th to make it known to a Board Member if someone is interested in running.
5. Special Congregational Meeting was set for September 8, 2019
c. Need to discuss the reinvestment of approximately $12,500 in the cash portion of Morgan Stanley from a called bond.
1. Sun Trust called one of the bonds we had in our portfolio and there is now approximately $17,500.00 in the cash portion of our Morgan Stanley portfolio. Not
making us any money sitting there. Need to move it back into an investment to have it continue to make us money.
2. Judi O is awaiting paperwork from Morgan Stanley to remove Jeff D as Treasurer and have her listed as Treasurer in order to talk to them. Going to look at investing back between $12,000 & $12,500 back into a bond. Will also discuss possible highly rated stocks that pay a regular dividend.
d. Setting a policy for the admittance of service dogs ensuring they have the proper training and not just paperwork for certification
1. Examined the Florida ADA site regarding service animals. Churches are exempt from the Title 2 & Title 3 ADA requirements regarding service animals and policy can be made to not allow any service animals.
2. Board discussed and determined that no animals would be allowed for the comfort of those congregants that are allergic or phobic.
12. Set Sep ’19 Meeting Date
Next meeting was set for Wednesday, September 11, 2019 at 5PM
13. Adjournment and prayer
Meeting was adjourned at 8:48PM and prayer was given by Char R.
ANNOUNCEMENT FROM NCF BOARD PRESIDENT JUDI OMELIA on July 29, 2019
Good morning and Happy Monday to everyone. For those of you not at service yesterday, I wanted to let you know that at the end of service Rev Donna announced that she will not be renewing her covenant. She will be with us thru January 31st, 2020m when her current covenant expires. There were a number of factors that came into this decision. She also wanted it to be clear that the Board of Directors did not initiate this action and that she believes the work God called her to do with our congregation has been completed and it is time for her to move on. She also indicated that anyone who would like further discussion about her decision should contact her and she would be more than happy to meet with them.
Have a blessed and awesome week!!
NOVEMBER UPDATE -- As of November, a Pastoral Search Committee is meeting weekly to prepare a Job Description and plan a recrutiment process. An application packet has been drafted and is expected to be released by early December. Questions can be addressed by contacting the committee's secretary, Dennis Brooks, who also is president of the board of directors.
New Church Family is collecting school supplies for the benefit of newly placed foster children, especially kindergartners. Dee James and Steph Hampton, organizers of the supply drive and foster mothers themselves, said the aim is to help families who receive placements just before school starts. Typically it costs more than $100 per child to provide the uniforms and supplies required by the Volusia School System. Here are items being collected in the church lobby over the next few weeks. Call the church office if you have questions -- 396-527-5952.
2019-2020 Kindergarten Supply List
Qty Item Needed
packs large primary pencils
boxes of regular #2 pencils
boxes of 8 count Crayola crayons
boxes of 24 count Crayola Crayons
large pencil box
glue sticks (preferably Elmer’s)
ream of white computer paper
pair Fiskars non-pointed scissors
plastic folders with pockets and prongs
4-packs of black dry erase markers
large boxes of tissues
packages of wet wipes
large bottle of hand sanitizer
New Church Family Board of Directors Meeting Minutes
June 5, 2019
Board members present: Bob A.; Jerry N.; Judi O.; Charlene R.; Rev. Donna C.; Jerry C.; Bonnie “T-
Bear” F. (Jeff D on sabbatical.). Guests present: Frank O.; Dave M.; Jim B.; Pam B.; Tom B.
Judi, board president, called the meeting to order at 5:09 p.m. Rev. Donna led opening prayer.
Pastor's Report: Key Points – Emergency Contact information form was shown to the
Board. New Confidential Membership agreement was shown to the Board. Women's Ministry
is to be reconfigured in the fall. Rev, Donna asked the board to roll back the pastor's hours to 24 a week in light of board members now handling Wednesday office duties. Motion by Bob A. to approve the request and change the pastoral covenant accordingly. Charlene seconded, approved by a voice vote. Rev, Donna noted that negotiations for a 2020 pastoral covenant will begin shortly.
A written treasurer's report was distributed.
Building report -- Bonnie circulated 3 bids received for new carpeting, and discussed their pros and cons. Bids ranged from $3913, to $6836 depending on the square footage to be covered and thickness of the material. Several details need clairifying and more bids may be sought. The capret fund has $5152 available. Bonnie also noted the parking lot striping project is continuing.
Events: Social director Jerry N. noted these events are on the calendar: Rocketman concert at the Daytona bandshell June 8; Father's Day Potlukc at church June 16; Pulse Remembrance ceremony in downtown DeLand on June 12; NCF pancake breakfast Aug 11, featuring pineappe upside down pancakes.
Logo: There was further inspection and discusion of a Cross Starburst design developed by Stan. The project is nearing completion. Board members will be emailed a request for final approval.
Safety -- Charlene R. reported that South Daytona Police Dept. offers a CPR course without certification for $25. A person can be certified by passing an online course and paying addition $35. Volusia County Sheriff's office will assist us in drawing up an evacuation plan in the event of a fire or shooting incident.The Volusia County Fire Department willwork with us on outdoor safety.to reduce brush fire hazards.
Hope Place Volunteer opportunities: Tom B. ia awating details from the shelter's volunteer coordinator.
NEW BUSINESS --
Prayers of the People -- In a lengthy discussion, board members agreed with the pastor we should let members continue voicing their concerns as the spirit leads them, including painful memories of rejections and assaults. . The board also agreed that youngsters in the congregation should be protected againt X-rated stories they are too young to understand. The prayer leader, assisted by the pastor and others, will intervene if a person gets overly emotional and might need private comforting. Rev. Donna said she hopes by early July, a faith-based therapist will be available to help church members work through their personal issues in weekday group sessions.
A discussion of new fundraising activites was tabled.
Facebook: Board members discussed details of the board's continued monitoring of our Facebook group. The board agreed the page remains off-limits to commercial promotions and political statements. FB membership requests have to come from the person seeking membership, not from a third party, and applicants must state why they want to join.
Memorial -- Board approved Jerry N's motion to dedicate our library in memory of Jeff Farance. It also approved Charlene's motion to update the angels' plaque as needed.
A change in the church's vision statement was tabled so it can be discussed at a July 28 congregational forum.
The July board meeting was set for July 3 at 5 p.m. Meeting adjourned at 8:55 p.m.
(Compiled by Tom Brown from a draft of the minutes. The full text of the minutes with additional details is available at the church office.)