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News

Meet Pedro

                                                        Meet Pedro
   The newest member of New Church Family is Pedro, 8, a needy child living in a village near Fortaleza, Brazil. Pastor Donna announced to the congregation Feb. 3 that our Benevolence Fund is pledging a $36 monthly donation to help ChildFund International support Pedro and his parents and two sisters. If you would like to donate directly to this project, speak with Rev. Donna.
      Here is information supplied by ChildFund, which formerly was known as the Christian Children’s Fund:
Pedro, whose full name is Pedro Victor Da Silva Sampaio, lives with his parents, Francisco and Maria, and two sisters about 40 miles northwest of Fortaleza. Their simple home, which the family owns, has mud and stick walls, a dirt floor and a clay-tile roof. It has a bathroom but water must be carried into the house from an artesian well. Francisco works as an assistant bricklayer. The Catholic family receives an allowance of $30 per person per month from the federal government and struggles to make ends meet. Pedro attends a local public school, and his favorite subject is math. His wish is to become a firefighter. He is cheerful and playful, helping his mom by filling bottles with water from the well. He enjoys playing soccer and tag and taking care of his pet dog. In spite of poor living conditions and a meager diet, he is in good health.

             --0--
We will be sharing periodic updates on Pedro and his family. Check our lobby information table for a photo of Pedro. For information on ChildFund’s programs and finances, go to www.childfund.org.

Jan. 16, 2019 NCF Board draft agenda

New Church Family
Proposed Agenda for Board of Directors Meeting
January 16, 2019  6:30 p.m. -- open to the public

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of the minutes of the December 30th Board meeting
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report
9. Old Business

a. Answers regarding the question of liability insurance when personal cars are used for “church business.”
b. Review of current active members to determine voting status for the Annual Congregational meeting as well as any action to be taken by the Board in light of the review.
c. Discussion/Suggestions/Review of possible agenda items for the Annual Congregational Meeting in February 2019 – identify items to be included in mailing.

1) What bylaw changes to include?
2) Final report on 2018 budget and review of new budget proposal for 2019
3) Formation of a working/planning group to formulate and implement the plan for how we
will handle our accounting needs in lieu of changes to our bylaws.
4) Is a survey of any type necessary this year?
5) Do we want to poll congregation as to start time for Sunday service?
6) Balloting procedure for Board member elections – 50% + 1 rule in effect.
7) Review of goals for 2018 and report at the meeting
8) Identify and arrange to vote on goals for 2019.
9) Set deadline for mailing Annual Meeting packets to members.

d. Finalization of the items that need to be included in the information packet for the Annual
Congregation Meeting.
e. Proposal for discussion – a study group to develop a 3 to 5-year look-ahead plan for the
church. Would include ministry, congregation growth, budget/income, and property maintenance.
f. Update on possible Board vacancies other than expiring terms, and review of announced
candidates.

10. New Business

a. Proposal for a congregation growth contest with awards for the “winners.”

11. Set date for next Board Meeting as February 17 immediately following the Congregation
meeting in order to elect officers.

13. Adjournment and prayer

(Submitted by Dave McBride, church president)

God Gab on Orthodox Theology

   Our church’s GOD GAB GROUP will travel to New Smyrna on JAN. 29 for a presentation on “ORTHODOX THEOLOGY” led by Dr. Paul Edson, recently retired after teaching humanities for more than 20 years at Embry-Riddle University. He will bring along some examples of icons and talk about their function in the various denominations of the Eastern branch of Christianity. Greek, Russian, Serbian, Coptic and several other Orthodox faith groups now claim nearly  1 million active worshipers in America, with some estimates ranging up to 4 million. Within Volusia and Flagler counties, we have at least 8 Orthodox congregations, with about 1300 members.

Our 90-minute discussion, held jointly with the New Smyrna Theology Club, will start promptly at 3 p.m. at the Coronado United Methodist Church, 201 S. Peninsula (a half-block south of the North Causeway.)

Like all our God Gab sessions, this program is simply to share information, not an effort to convert anyone to a particular doctrine. We’ll include plenty of time for Q&A. Paul discovered the Orthodox faith back in 1961 and he leads annual tours of the St. Demetrius Greek Orthodox Church during the Daytona Greek Festival. Ten of our NCF members attended a tour in Novmber. Paul states: “The Orthodox Church is the ancient—and also very contemporary — church that studied the Scriptures to define the Trinity, Jesus’ two natures, and the vocation of humankind. It is a church that worships in a comfortable way, but a way that is also filled with great beauty.”

NCF Board Minutes Dec. 30, 2019 -- draft

December 30, 2018

Board members present: Dave McBride; Charlene Rywant; Jeff DeYoung; Jerry Nelson, Gil
Jordan; Judi O'Melia; Jerry Corlis; Rev. Donna Choate. Guests present: Norma K., Merrill H., Tom B.; Frank O., Jeff F., Kittty; Russ V.

The Meeting was called to order at 12:15 pm by President Dave McBride: Opening
prayer was offered by Rev. Donna Choate.

Review and Acceptance of the agenda: The proposed agenda for the meeting was read
followed by a motion by Rev. Donna Choate, seconded by Judy O'Melia to accept the agenda
as presented. The motion passed by unanimous consent.

Acceptance of the minutes for the October 14 and November 11 meetings: The
November 11 minutes were edited to correct the spelling of Judi’s name. A motion to accept
both sets of minutes was made by Char, seconded by Jeff D. and approved by unanimous
consent.

Pastor’s Report: Rev. Donna presented her report for November, a copy of which was
included in the materials for this meeting. The Pastor’s report was accept as presented.
Along with the report there was discussion regarding the Pastor’s mileage allowance. The
pastor had indicated a desire to have that part or her compensation removed from her
contract in order to help with budget issues. The President indicated that rather than take an
official action of that nature, the Pastor can donate back to the church any portion of that
allowance she wishes to do so, but with the strong recommendation that 1) we not alter the
contract at this time, and 2) the pastor reconsider giving back this amount especially in light of
the fact that she most likely could really use the money. This seemed to be the general
consensus, so no action on the mileage allowance matter was taken at this time and the
pastor is at liberty to keep that allowance or donate it to the church if she wishes.

During this conversation a question was raised about insurance coverage if, when using our
personal cars for church related business, there was an accident. What coverage does the
church and/or the driver have in such an event. Jeff D. agreed to raise the questions with our
insurer and will report at the next Board meeting.

President’s Report: Dave M. reported that as a result of how a guest speaker at our
previous meeting perceived how he was treated during his presentation about developing a
new church logo, the speaker’s request to assist with the project was withdrawn as well as the
speaker’s previous consent for the cookbook group to use his design for the cover of the
cookbook.

Dave M. also offered a few remarks regarding the issue of budget shortfalls and some
suggestions Dave had put out to the board in advance of today’s meeting. Dave M. indicated
that his suggestion that all Board members be unpaid volunteers and that we investigate

other means for dealing with our accounting needs at a lower cost was not intended to reflect
at all negatively on the fine work that Jeff D. has done as Treasurer for New Church Family.
Rather, the suggestions were offered with the purpose in mind being to bring our Board
composition in line with the standard policy for 501-3c corporations as regards compensation,
as well as to address significant budget shortfalls due in part to the fact that annual expenses
significantly exceed annual revenues. Dave extended an apology to Jeff for whatever
misunderstanding and anxiety his approach to the matter may have caused for Jeff.

Vice President’s Report: Char indicated there are some wrinkles to be worked out
regarding attendance reporting at church services and that she and Dave M. would be getting
together to tackle that matter to ensure our official records are current. As to the matter of
reviewing current voting members who appear no longer to be actively engaged with church
life, Jerry C. volunteered to review the list and contact those members to help clarify how they
would like their ongoing relationship with the church to be defined. The review will be
completed prior to our February Annual Meeting to ensure voting members at that meeting
are members who are actively engaged in the life of the church so they can vote on issues
with current knowledge and understanding.

Treasurer's Report. Treasurer Jeff DeYoung handed out monthly Treasurer's Reports for
November and December. The reports were reviewed and a motion to accept each report
was made by Rev. Donna, seconded by Judi O., and accepted by unanimous consent. The
board President then called for a motion allowing the Treasurer to make a presentation
regarding a change to budget reporting for 2018, the motion was offered by Rev. Donna,
seconded by Gil J. and approved by all. The Treasurer presented an alternative way of
looking at the 2018 revenue and expenses that would reflect a lower deficit for the operating
budget, but the Board instead recommended that we let the 2018 budget report go forward
without that change but that the proposed changes be incorporated into our 2019 budget
presentation.

Building Report: At the moment, all is well but we are still seeking a contractor or handyman
who can make a needed roof repair.

Old Business:

Update on Cookbook: The cookbook project suffered a setback as a result of the cover art
being withdrawn by its creator. As soon as possible in the new year, those working on the
cookbook will attempt to provide other artwork for the cover so the project can finally go to
press.

Update on lines in parking lot: After the lot was power-washed, the intention was to repaint
the lines defining the parking spaces, paint the “stops” in each parking space, and the paint
some curbing with a bright traffic yellow. Now that the weather is cooler and we have a
volunteer to undertake the project beginning late February, we will finally see some progress
on this project. Anyone wishing to assist should let Dave M. know.

Arriving at a new church logo: The church will wait a little while longer for any submissions
of logo artwork from members of the congregation. If there is a suggestion that has great
promise, the Board will work with the artist in an attempt to develop something the Board can
recommend to the congregation. If that does not come about, the Board will seek the

volunteer services of a graphic artist to work with us on the project. At this point there did not
seem to be a sense of urgency, so this matter will continue to evolve and will be revisited
early in the new year.

Current Member review to determine voting status: As mention under the Vice
President’s report, the review will be handled by Jerry C. Results will be presented to the
Board at the January Board meeting.

Discussion/Suggestions/Review of possible agenda items for the Annual
Congregational Meeting in February 2019: Materials were presented at this meeting to
assist Board members in developing the agenda for the Annual meeting. At the January
Board meeting the agenda will be “finalized.” Also, at the January Board meeting, final copy
will be presented on the changes that will be approved (if any) to the church bylaws. All of the
items in today’s agenda for this topic will be discussed at that January meeting.

Update on board vacancies: Three terms expire in February: Dave M., Judi O. and Gil J.
At the current time we have been made aware that Bonnie F., Bob A., Judi O. and, we believe,
Angel O. will be running for one of the three open seats. Though it is preferable that
candidates announce their intentions well in advance of the Annual Meeting in February, it is
possible for nominations to be made at that meeting. The requirement to run for a Board seat
is that one must have been a voting member of the congregation for at least six months prior
to the meeting. It was also mentioned that a candidate must receive at least 50% + 1 votes in
order to be elected. The three candidates receiving the highest vote counts above the
minimum will be considered elected. If a fourth candidate also receives at least the minimum
required vote, that candidate will be able to be seated on the Board in the event of a vacancy
during the coming year without the need for a special election.

New Business:

Proposal to allow notification of the Annual Meeting by means other that US Mail: It
was proposed that we specify in the bylaws that official announcements to church members
regarding congregational meetings can be made by means other than US Mail. Specifically, a
member may indicate to the church that they elect to receive such notices via email or
another electronic communication means. The church would then maintain a list of each
member’s choice for official communication for these meetings. US Mail would only be used
for those who wish to receive notification in that manner or for those for whom there is no
preference on record. Specific wording on this proposed change will be presented at the next
board meeting.

Proposal to bring current membership practices into compliance with the bylaws as
well as to clarify how voter eligibility should be determined: The proposal to make this
change was included with the materials distributed for this meeting. In essence this requires
that the church have a single membership category and that quarterly a list be posted of
those members who are eligible to vote as of that date. Voting eligibility will generally be de-
termined on the basis of evidence of active participation in church life during the previous six
months, with attendance being a major factor. The Vice President quarterly will present to the
Board of Directors a listing of those who currently are eligible to vote as well as any members

who may need to be considered for having their voting privilege suspended. This plan should
help us identify more quickly members who seem to be “falling away” from the church and
thereby give us an early opportunity to see if we can be helpful to them and encourage them
back into our family. A motion to accept this proposal was made by Jeff D., seconded by Gil
J., and passed by unanimous consent. As changed, Bylaws III and IV will read as follows:

Bylaw III – MEMBERSHIP

1. Anyone is welcome to attend services and other events at New Church Family. Visitors are
encouraged to participate in all church activities and discussions, but do not have a vote until
they commit to membership and establish or have established a pattern of active participation
in the church. New Church Family shall use two categories of affiliation with our church:
Member and Member Emeritus.
2. If a visitor wishes to become a member, she/he is encouraged to meet with the pastor,
interim pastor or a board designee and complete an application for membership. It is
understood the application entails a sacred pledge to God to support the church with time,
talent and financial support to the best of one’s ability. The pastor shall then ask the
congregation to welcome the person into membership. If the position of pastor is vacant, the
applicant may receive counseling and instruction from a board member regarding the values,
beliefs and procedures of NCF, and by a majority vote of the board, be granted membership.
3. New members will be welcomed with a “rite of membership” conducted at a worship service
by the pastor, interim pastor, or a board member. The new member will have their
membership publicly acknowledged by the congregation. While New Church Family
encourages members to declare their allegiance to and support of NCF, church officers and
staff will strive to keep the names and contact information of all church members and
attendees confidential. Such information shall not be given or sold to outside parties.
4. Membership Status & Review: When accepted into membership, a person is given the right
to vote on all matters brought before a Congregational Meeting and in informal polls of the
congregation as long as they have established a pattern of active participation in the church
for at least six months. However, continuation of voting privileges is contingent on a member
continuing to honor, to the best of his or her ability, the membership pledge of “time, talent,
and financial support.”
a. MEMBERSHIP REVIEW: At least once a quarter, the Membership Chairman, pastor,
clerk or other designee of the board shall review the membership roll and notify the Board of
any members who have lost contact with the church for more than six months. The
Membership Chairman, or a designated member appointed by the board, shall contact each
such member to determine if the member who has been out of contact intends to continue as
a voting member. If so, no action is required. If during the ensuing six months, the member
fails to attend at least six services during the extension, the board, by a majority vote, may
suspend the person’s eligibility to vote on church matters. This decision shall be based on the
board’s best judgment as to whether the member has supported the church in the past year,
either through attending worship, or providing financial support, or participating in church
ministry, or whether the absent member has contacted the pastor or board to explain special
circumstances preventing their support. The intent of the review is not to purge members but
to encourage them to take membership responsibilities more seriously. A member who has
had voting rights suspended may request reinstatement of voting rights once the member has

demonstrated active participation in church life again for at least six months. A majority vote
by the board shall confirm the restoration of voting rights. Members with voting privilege can
opt out of that privilege at any time but will remain as a “member” of the church.
5. TRANSFER or CANCELLATION of MEMBERSHIP – A member may voluntarily resign their
membership in writing, or ask that their membership be transferred to another church. Such
requests shall be submitted to the pastor or board secretary, and shared with the board of
directors. Such requests may be approved by the pastor, or in the absence of a pastor, by a
majority vote of the board. A pastor is authorized to share confidential information about a
member with another pastor in writing, provided that the member receives a copy of all such
information.
6. MEMBER EMERITUS – The board may honor the contributions of a church member who
no longer is able to participate regularly in church activities because of poor health or
relocation by declaring the person a Member Emeritus, i.e. “Honored Lifelong Member.” A
Member Emeritus shall not have a vote nor be counted in quorum determinations.

BYLAW IV -- STRUCTURES ENABLING THE EXPRESSION OF MEMBERSHIP

1. CONGREGATIONAL MEETING: Government of NCF shall be vested in its congregational
meetings, which exert the right to control all church affairs, subject to provisions and
procedures set forth within these bylaws. The Pastor and the Board of Directors are
authorized to jointly provide spiritual and administrative leadership for NCF, with the pastor
focused on spiritual matters, including forms of worship, preaching, teaching and
administration of the sacraments, and the board focused on administrative matters, including
finances and stewardship.
2. ANNUAL MEETINGS: A minimum of one (1) business meeting must be held annually and
shall take place on the first (1st) Sunday in February each year unless the Board approves an
alternative meeting date later in February. A minimum of two (2) weeks’ notice shall be given
to all members in writing, by email or postal mail. Such notice shall include a proposed
agenda to be transacted, and a ruling by the board on whether certified absentee votes will be
accepted. In order to transact official business, a congregational meeting must have a
minimum of twenty (20) percent of its active voting membership physically present.
3. SPECIAL MEETINGS: Special congregational meetings may be called by majority of the
Board of Directors of NCF at any time, but shall adhere to all guidelines and requirements set
forth in these bylaws. There must be a minimum of two weeks advance notice for such a
special meeting.
4. ABSENTEE BALLOTS: NCF recognizes that voting members may have circumstances
which prevent their physical presence at some congregational meetings. In such
circumstances, a voting member who wishes to participate may, after establishing his/her
identity and certification of his/her right to vote to two members of the Board of Directors, cast
an absentee ballot by telephone, email or regular mail service. Any such votes shall be
treated confidentially and not be counted nor announced prior to the meeting. Only absentee
ballots received before the congregational meeting is called to order shall be counted.

Proposal to change limit on number of consecutive terms a member may serve on the
Board of Directors: This proposal changes the limit on number of consecutive terms a
Board member can serve from two to three. A motion to accept the proposal was made by Gil

J., seconded by Jeff D., and passed by unanimous consent. With this change to Bylaw V –
Board of Directors, paragraph 4 the wording will now be:
4. Board members shall be elected for a term of two years each. Terms shall be staggered so
that one-half of the board seats are elected annually. No member may serve longer
than three consecutive elected terms in addition to any interim appointment approved by the
congregational meeting. Hence, a board member can serve at most seven consecutive years
before being required to retire from the board for at least a year. The purpose of term limits is
to rotate new leadership into the board periodically. Board members must make a time, talent,
and energy commitment for the duration of their term which includes regularly attending
Board meetings and important related meetings as well as Sunday services, participation in
committee work, and acceptance of special assignments when the need arises.

Proposal to define specific areas of oversight/responsibility for the two at-large Board
positions: Note, that at this point of the meeting, the Secretary needed to excuse himself
from the meeting. The notes following are being provided by Dave M. in the secretary’s ab-
sence. This proposal clarified certain responsibilities assigned by position to various board
members (president, vice-president, secretary, and treasurer) and assigned specific responsi-
bilities to what have previously been referred to as the two “at large” board members. The
listing of redefined and added responsibilities was distributed with the materials for this meet-
ing. A motion to accept the proposal was made by Jeff D., seconded by Gil J., and passed by
unanimous consent. The new wording for Bylaw V – Board of Directors, paragraph 6 – Board
Composition shall be as follows:
BOARD COMPOSITION: The board of directors shall consist of the following positions:
A. Spiritual Guide: The Pastor or Interim Pastor shall serve as the Spiritual Guide and
Spiritual Moderator of the Board. The Pastor may assign Board members or members
of the general congregation various duties such as director of the visitation committee
or director of the worship committee. The visitation committee is responsible for the
spiritual needs of the home-bound, sick, hospitalized, or imprisoned. The worship
committee oversees worship music and videos, worship bulletins, altar care, worship
vessel and supplies, and clerical attire.
B. President: The President, elected by the board, shall act as moderator of the
Board of Directors and all Congregational Meetings. The President ensures the
effective action of the Board in governing and supporting the church, guides and
mediates board actions in respect to church priorities, recommends to the Board which
committees are to be established, and prepares an agenda for all Board and
Congregational meetings. The President should be familiar with all legal documents
that relate to church business, monitor financial planning and financial reports, and
perform other responsibilities as assigned by the Board.
C. Vice President: The Vice President, elected by the board, shall chair the
Membership Committee and be available to act as moderator of the board of directors
and congregational meetings when the president is not available. The Vice President
maintains accurate membership records, records weekly attendance as well as
attendance at special services, reviews attendance records to determine voting
eligibility, recommends quarterly to the Board any members who have fallen out of
contact with the church and may need to have their voting eligibility withdrawn. The

Vice President also coordinates with the Pastor to ensure successful congregational
care.
D. Treasurer: The treasurer, elected by the board, shall be the head steward of New
Church Family, chairing the Finance Committee and reporting regularly to the board
and congregation on financial matters. The Treasurer shall provide to the board an
accurate accounting of all financial transactions. The Treasurer shall, with the board of
directors, present to the congregation all financial reports, account statements and
budgets for majority approval by the Congregation. The Treasurer will also arrange
and review an independent audit of church finances at least once every three years.
E. Secretary: The secretary, elected by the board, shall keep and publish accurate
records of all meetings of the Board of Directors and congregational meetings, to
include, but not limited to, deliberations and official decisions made by the Board or the
congregation. Such records shall be maintained at the church office and shall be
available to the church and members of the Board within one week of any business
meeting.
F. Manager of Building and Grounds: elected by the board, assumes oversight of all
matters related to the church building and grounds such as maintenance schedules,
repairs, supplies, and landscaping as well as finding and contracting either members or
outside resources to perform necessary tasks.
G. Calendar / Social Events coordinator: elected by the board, assumes oversight of
the church calendar to ensure all events are placed on the official calendar. This Board
member is also responsible to ensure events are nailed down as to who is in charge of
organizing or planning the event, and coordinates with the Building Manager and
Pastor as to any use of church facilities. This member also oversees the monthly
maintenance of the church bulletin board in coordination with the Pastor.

Proposal to clarify in the bylaws whether elected Board members are volunteers only
and serve without compensation for services rendered as a result of their Board re-
sponsibilities: A proposal to change the wording of Bylaw V – Board of Directors, Para-
graph 1 was made. A motion was made to approve the change by Rev. Donna, seconded by
Judi O, and passed by unanimous consent. The new wording will be as follows:
1. New Church Family shall elect six (6) members to its Board of Directors. The appointed
pastor or interim pastor is automatically ex-officio the seventh (7th) member of the board with
a purpose of spiritual discernment and casting a vote to break deadlocks. To serve on the
board, a person must have completed at least six months of active membership at the time of
the election or appointment. Elected Board members are volunteers and serve in their
respective positions without compensation (effective beginning February, 2020),

It is noted that this decision, which effectively would mean that the church Treasurer, as Board
member, would no longer be paid for the work performed as relates to the position of
Treasurer. It also means that the church Board will need to adopt a new approach its
accounting practices, seek a person who will volunteer their time to perform the necessary
tasks or, at least, accept in payment a significantly lesser amount than what has been the
practice for the past several years. The reason for the delay of one year for this change to
take place is so that a committee can carefully and deliberately work out how the new

approach can be integrated into the church operations.

Discussion of the ramifications of the item immediately above and the laying out of
possible solutions to the church’s accounting and compliance needs: This discussion
will be assigned to a committee to work out and devise a plan for implementing and changes
required by the previous item. It appears that this committee will include, Jeff D., Judi O., Jeff
F., Dave M., the Pastor, and one or more members of the congregation.
Next Board of Directors Meeting. By unanimous consent it was agreed that the next Board
meeting will take place on Wednesday evening January 16 beginning at 6:30

Date for the Annual Congregational Meeting: By unanimous consent the meeting date
was set for February 17 following the morning service.

Adjournment and Closing prayer. A motion to adjourn was made by Jeff D., seconded by
Judi O. The motion passed. Closing prayer was given by Rev. Donna Choate.

Respectfully submitted
Dave McBride

 

 

 

Draft agenda for Dec. 30 NCF board meeting

New Church Family -- Proposed Agenda for Board of Directors Meeting
December 30, 2018 

(Submitted by Board President Dave McBride)

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of the minutes of the October 13 and November 11 Board meetings
4. Pastor’s Report
5. President’s Report
a. Review of issues stemming from our last board meeting
b. President’s initiative regarding budget shortfalls
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report
9. Old Business

a. Update on cookbook including discussion of who is in charge.
b. Update on lines in parking lot.
c. Discussion regarding the process to arrive at a new church logo.
d. Status of the review of current active members to determine voting status for the Annual
Congregational meeting.
e. Discussion/Suggestions/Review of possible agenda items for the Annual Congregational
Meeting in February 2019 – identify items to be included in mailing.

1) Is a survey of any type needed this year?
2) Do we want to poll congregation as to start time for Sunday service?
3) Ballots for Board member elections – 50% + 1 rule in effect.
4) Review of goals for 2018 – identify goals for 2019.
5) Set deadline for mailing Annual Meeting packets to members.

f. Budget inclusions for 2019 -- e.g., budget for building and maintenance separate from
operating expenses. Incorporating operating expense items that come via item donations.
g. Proposal for discussion – a study group to develop a 5-year look-ahead plan for the church.
Would include ministry, budget/income, and property maintenance.
h. Update on possible Board vacancies other than expiring terms, and review of announced
candidates.

10. New Business

a. Proposal to make the necessary bylaw changes to allow official notification of meetings and
official church communication via electronic media such as email, Facebook, and church
website. USMail would be the method of delivery for anyone who does not have access to
at least one form of electronic media/communication. We would ask all members to indicate
what methods they can accept, to provide us their official email address if not already on
file, and to indicate if they can ONLY receive notifications via USMail.
b. Proposal to bring current membership practices into compliance with the bylaws as well as
to clarify how voter eligibility should be determined.
c. Proposal to change limit on number of consecutive terms a member may serve on the
Board of Directors.
d. Proposal to define specific areas of oversight/responsibility for the two at-large Board
positions.
e. Proposal to clarify in the bylaws whether elected Board members are volunteers only and
serve without compensation for services rendered as a result of their Board responsibilities.
f. Discussion of the ramifications of item “d” immediately above and the laying out of possible
solutions to the church’s accounting and compliance needs.

11. Set date for next Board Meeting (January 13, 20, 27)

12. Set date for Annual Congregation Meeting to be announced ASAP (February 3, 10, 17, 24)

13. Adjournment and prayer

Holiday Services and Events -- December 2018

    New Church Family gathers for Christmas worship and a potluck dinner on Sunday Dec. 23 at 10 a.m. You are invited to wear an  "'ugly sweater"  or some other colorfu; Yule-themed apparel, if you wish.

     Advent begins Dec. 2, with the lighting of Advent candles at each service through Christmas week. Volunteers are needed to help with Advent decorating on Tuesdays and Thursday mornings. Call the church office for details -- 386-527-5952.

      Baskets near the front entrance are being used to collect nonperishable food and toys for the Teresa's Kids project. A spencial Benevolence Fund collection of $380 was received at the Dec. 2 service to support the project, which helps several needy families have a brighter holiday. Donations continue to be accepted. So far, the project has raised nearly $1,200. Thank you to Teresa Wright, a social worker in the Volusia school system, for again spearheading this vital ministry.

              A holiday movie "Christmas for a Dollar" will be shown Dec. 16 at noon. Free. Also on the 16th, a gift-wrapping work bee in the boardroom.

         A Blue Christmas service is scheduled for Dec. 21 at 7 p.m. This is designed for people struggling with grief, illness or depression.

         A Gift Exchange game will take place during refreshments on Sunday Dec. 16. Bring a wrapped unisex gift, worth no more than $3, for this grab-bag amusement. We will have extra gifts available in case you forget.

 

Agenda -- Nov. 11, 2018 NCF Board meeting

New Church Family
Proposed Agenda for Board of Directors Meeting
November 11, 2018

1. Call to Order – Opening prayer – Note attendees
2. Review and Acceptance of the agenda
3. Acceptance of prior meeting’s minutes
4. Pastor’s Report
5. President’s Report
6. Vice President’s Report
7. Treasurer’s Report
8. Building Report
9. Old Business

a. Develop “agenda” for Congregational Forum scheduled for 11/18
b. Discussion/Suggestions/Review of possible agenda items for the Annual Congregational
Meeting in February 2019.
c. Plans/details as relates to the Thanksgiving Potluck Dinner picnic.
d. Proposal for discussion – a study group to develop a 5-year look-ahead plan for the church.
Would include ministry, budget/income, and property maintenance.
e. Update on possible Board vacancies other than expiring terms

10. New Business

a. Discussion regarding the process to arrive at a new church logo.
b. Review of Active Members who may be falling short of the guidelines necessary to maintain
voting privilege.
c. Proposal to change membership categories in church bylaws.
d. Proposal to change limit on number of consecutive terms a member may serve on the
Board of Directors.
e. Discussion of how to apply the current bylaw as relates to voter eligibility.
f. Proposal to define specific responsibilities for what are currently “at large” Board of Director
positions.

11. Set date for next Board Meeting (December 2, 9, 16, 23, 30)

12. Adjournment and prayer

Holiday Food Drive for Terea's Kids

connecticut holiday food and toy driveOnce again New Church Family will be conducting our Operation Teresa’s Needy Kids campaign. Please help us give Christmas to those who would not get anything. Donate:

  • New or gently used toys
  • Bicycles
  • Clothing
  • Cash

We want to help as many kids in Volusia County as possible to have a very Merry Christmas in 2018. You may also donate cash. See Teresa Wright for more details. We will also be organize a food drive for them to have a meal on Christmas. We accept non-perishable items. Boxes will be in the front.

Thank You So Much For Your Help.

Minutes of Sept. 9, 2018 NCF Board meeting

New Church Family Board of Directors Meeting
(DRAFT) Minutes for 09/09/2018

Board present: Dave McBride; Charlene Rywant; Jeff DeYoung; Reverend Donna Choate; Jerry Corlis.

Guests present: T-Bear; Jeff F.; Lois; Pam B.; Bob A.; Kitty; Tom B.; Russ

Call to order at 12:06 pm by Board President Dave McBride. Opening prayer given by Rev. Donna Choate.

The agenda was reviewed. Motion by Rev. Donna Choate; 2nd ny Jeff DeYoung to accept the agenda as amended. Motion passed.
The minutes of the prior Board meeting were reviewed. Motion by Charlene Rywant; 2nd by Jeff DeYoung to approve. Motion passed.

The Pastor’s reports for July and August were handed out by Rev. Donna Choate. Motion by Jeff DeYoung; 2nd by Charlene Rywant to accept as handed out. Motion passed.

The President's report was essentially oral and presented by President Dave McBride. Also handed out were the Facebook Membership Practices.

The Vice President's report was given by Charlene Rywant. She said she would be working on Wednesday and Thursday at the Church to begin reviewing the membership rolls in preparation for the Annual Congregation Meeting in February 2019.

The Treasurer's Reports for July and August were handed out by Treasurer Jeff DeYoung. There was much discussion on it. Motion by Rev. Donna Choate; 2nd by Dave McBride to accept the reports as presented. Motion passed.

The Building Report was made by President/Building Manager Dave McBride. A proposal from All Hands Gutter Cleaning in the amount of $176 was submitted. Motion by Jeff DeYoung; 2nd by Charlene Rywant to accept the proposal. Motion passed.

The Board Room corner repair was completed by Jeff DeYoung.
Two proposals for Pressure washing the Church Parking Lot were submitted. HPW, Inc for $1900 and A & A for $750 + $150 (cleaning bumpers). After discussion motion by Jeff DeYoung; 2nd by Charlene Rywant to accept the proposal from A & A. Motion passed.

OLD BUSINESS:

There will be an update on the Prayer Garden in the very near future – this is still in the planning/proposal stage.

Update on Cookbook. All recipes are in and proofed. Hopefully the Cookbook will be printed and ready for sale during the Holidays.

Raffles – Discussion regarding the handling and planning of future raffles was postponed until the Board can talk with Frank O., since Frank had volunteered to head up this activity. Frank had just returned from his summer in Canada and was unable to be at the meeting today.

Carpet Fund – Tabled till the October meeting so a detailed plan can be submitted. We will be going forward with getting the carpets professionally cleaned prior to the holidays. Following that we will evaluate closely the condition of the carpet to determine a good time for replacement.

NEW BUSINESS:

It was proposed that the date for a Quarterly Congregation Forum be set as September 30. A motion to that effect was made by Jeff DeYoung; 2nd by Rev. Donna Choate. Motion passed.

Dave M indicated a need for a Building Manager or co-manager – he asked if anyone was interested to contact him.

Dave M mentioned that there is a need for a Kitchen Coordinator/Manager. Alan Austin has volunteered to do this. Dave McBride will get with him and discuss what all the job entails.

Dave M indicated the need for a handyman for minor roof and vent caulking/patching – asked if anyone knows someone who could do this.

A suggestion was offered that we designate a Sunday this Fall as Fall Home Coming Sunday – nothing was decided except to postpone discussion on this to a future date – and possibly for Fall of 2019.

Men’s Group – It was announced (as it had been also in today’s church bulletin) that there will be a organizing meeting for a Men's Group on Sunday, October 7 after service.

Mark Geallis will be invited to speak to NCF this Fall about the Homeless Shelter – Rev. Donna Choate will coordinate with him on a date to speak to us. One purpose of this event is so the church can be looking forward to how the presence of the new shelter in proximity to the church might affect our ministry. Though the shelter may not be open until sometime in 2019, we want to be ahead of the curve in making plans that will affect NCF.

The next “God Gab” will be on September 27th/ Handout on Table in front. The topic of this God Gab will deal with the views on homosexuality during the time of Plato, which would have been prevalent in society as much as 350 years before Christ.

Fall Calendar Events/Possibilities

◼ Chris Kaplan let NCF know she had a Halloween Party planned Oct. 28 so that we would not plan something then.
◼ Full Moon Social Event (Campfire gathering at Tomoka State Park) will be on Friday October 26 with Charlene Rywant in charge. Details to be announced.
◼ There will be a meeting of the Rainbow Alliance on September 30 following the morning service.

Proposal for discussion study group to develop a 5 year look ahead plan for the Church will be raised at the Quarterly Congregation Forum on September 30.

Annual Congregational Meeting will be Sunday February 3, 2019 – need to begin work on developing an agenda and decide if any by-laws need to be updated. A workforce will be set up to prepare and send mailing to membership. This will be talked more at the October Board Meeting.

Board of Directors terms expiring February 2019: Dave McBride, President; Gil Jordan and Judi O'Melia, members at large. If anyone wants to run for a Board seat they need to see Dave McBride or Rev. Donna Choate.

Insurance – Rev. Donna Choate, Dave McBride and Jeff DeYoung met with the insurance agent to discuss our renewing our insurance. Workers Compensation was also discussed with him. It was found out that we are not insured to have alcohol at events at the Church unless it is connected with a religious service. Motion by Jeff DeYoung; 2nd by Charlene Rywant to add workers Comp to the insurance policy and to make all events from now on “Family Friendly”. Motion passed.

The dates for Board Meetings in October and November will be: October 14th and November 11th.

Motion by Jeff DeYoung; 2nd by Rev. Donna Choate to adjourn. Motion passed. Meeting adjourned at 1:55 pm. Closing prayer was given by Charlene Rywant.

Respectfully submitted:

Bob Austin
Acting Secretary

God Gab discussion of "Plato and Homosexuality"

    New Church Family hosts another one of its GOD GAB discussion on Thursday, Sept. 27, 7 to 8:30 p.m. at the church. Our topic is "Plato and Homosexuality," and our leader is Dr. Paul Edson, a retired professor of humanities at Embry-Riddle. Learn what ancient Greeks thought about same-sex bonding and how it compares with modern secular and religious ideas about gay affection. A handout about the topic, with a few excepts from Plato's writing, is now available on the infornation table in the New Church Family lobby. Free, open to the public, invite a friend.  As with all of our bold God Gab discussions, we do not attempt to state what is "right" or "wrong."  We are educating ourselves on various beliefs that have helped to sharpe our Christian faith and our contemporary culture.

 

"Songcatcher" Film to be screened July 29

This film is a 2000 drama, directed by Maggie Greenwald, about a woman musicologist researching Appalachian folk music in western North Carolina. It raises the question of whether the academic visitor is exploiting the people she befriends in order to advance her own career. Although the movie is fictional, it is loosely based on the work of Olive Dame Campbell, founder of the John C. Campbell Folk School in Brasstown, N. C. , and that of English folk song collector Cecil Sharp. The film also has a subplot about a lesbian teacher, the sister of the musicologist. The soundtrack contains mountain music sung by such artists as Dolly Parton, Roseanne Cash and Patty Loveless.

    The film will be shown at church July 29, starting about noon, following our worship service. Free admission, and open to the public. Invite a friend.

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